The Canadian Centre on Substance Use and Addiction (CCSA) changes lives by bringing people and knowledge together to reduce the harms of alcohol and other drugs on society. We partner with public, private and non-governmental organizations (NGOs) to improve the health and safety of people living in Canada. An NGO with a national focus, CCSA envisions a healthier Canadian society where evidence transforms approaches to substance use.
CCSA acknowledges that First Nations, Métis and Inuit people are the holders of Traditional Indigenous Knowledge. We respect the power of the Indigenous ways of knowing and of Traditional Indigenous Knowledge and commit to learning about and incorporating this knowledge into our work with proper guidance.
Reporting to the Chief Executive Officer (CEO), and in collaboration with the Executive Assistant to the CEO and Corporate Secretary, the Strategic Assistant is responsible for providing support to the CEO through a combination of functions including project management, writing and editing, research and high-level administrative and relationship support. The Strategic Assistant also helps manage relationships with external partners, including representatives of provincial, local and federal government agencies and private-sector organizations.
Responsibilities
- Coordinates with the Executive Assistant to the CEO and Corporate Secretary to manage the CEO’s office
- Prepares meeting materials and notes, and ensures follow-up for various meetings with staff, Board members and external collaborators
- Coordinates internal and external special projects with other divisions and organizations on behalf of the CEO
- Coordinates activities with senior officials, parliamentarians and media
- Assists in maintaining relationships with CCSA’s partners and collaborators and assists in strengthening those relationships
- Researches and prepares meeting materials, policy briefings, talking points, presentations and proposals on a variety of matters for key internal or external audiences
- Drafts and reviews various documents including internal and external correspondence
- Creates and maintains files
- Reviews drafts and finished documents for accuracy and grammar, including documents of a sensitive or confidential nature
- Keeps abreast of the CEO’s immediate and long-term commitments and plans, identifies conflicts and flags issues
- Supports other senior team members, particularly executive-level staff, as necessary
- Manages special projects on behalf of the CEO
- Performs other tasks and duties as assigned by the CEO
